Human Resources Specialist

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Job Specifications
Classification Level: 
CL 26
Salary Range: 
$58,259- $94,679
Los Angeles
Opening Date: 
Wednesday, September 6, 2023
Closing Date: 
Open until filled, preference given to applications received by September 27, 2023
Number of Positions: 
Vacancy Number: 
Job Type: 
Full Time
Position Overview: 

The United States District Court and the Probation and Pretrial Services Office is recruiting for one exceptional, professional, team oriented and highly motivated individual to join our Human Resources team. The successful candidate will report to the Human Resources Supervisor.


Representative Responsibilities: 

Representative duties include, but are not limited to, the following:

  • Process a variety of human resources and payroll actions such as appointments, promotions, separations, within grade pay increases and change to benefit elections. 
  • Maintain automated personnel records system. 
  • Maintain and monitor human resources records, including payroll and leave records and enter timekeeping records in HRMIS leave tracking system.
  • Assist in providing guidance to employees on access and usage of HR management information and self-service system.
  • Process workers compensation claim forms.
  • Conduct assigned recruitment efforts, such as preparing vacancy announcements and ensuring positions are advertised according to the needs of the Court.
  • Coordinate interviews, administer employment testing, and maintain recruiting and hiring statistics for the Fair Employment Practices Report. 
  • Administer background checks and investigations and issue credentials and identification cards.
  • Assist in researching, developing, and recommending human resources related procedures or polices.  
  • Assist with benefits program coordination, including maintaining and distributing benefits materials, processing forms, addressing benefit questions and resolving benefits issues. 
  • Perform reception duties by greeting visitors/callers in person and on the telephone and directing visitors/callers to the appropriate person or department.
  • Order and oversee the maintenance of consumable supplies and prepare supply requests.
  • Perform other related duties as required. 




  • Possess a minimum of three years of progressively responsible experience in a clerical or administrative setting such as may be found in a law office, human resources office, educational institution, or training environment.
  • Type 45 wpm.
  • Ability to maintain confidentiality and handle sensitive information in a discreet and professional manner.
  • Ability to manage multiple tasks in a fast pace office setting.
  • Ability to communicate complex salary and benefit information in an understandable way.
  • Ability to exercise mature judgment and skill in dealing with others.
  • Ability to pay attention to detail and follow through.
  • Possess excellent personal and organizational skills.
  • Possess excellent verbal and written communication skills.
  • Possess excellent interpersonal and customer service skills.
  • Ability to provide good customer service to the public, judges and all consolidated court staff. 
  • Possess strong computer skills such as Microsoft Office 365, and SharePoint.
  • Experience in human resources, benefits administration, and/or training also highly desirable.
  • College degree preferred.


Physical Requirements: 

Successful candidate must be able to bend, pull, push and lift up to 20 pounds, reach, walk, stand and/or sit for extended periods, with or without accommodation.



Federal employees are entitled to federal benefits such as health, dental, vision, life insurance, long-term disability insurance, long-term care insurance and flexible spending accounts. Participation in a defined benefit plan the Federal Employees Retirement System-Further Revised Annuity Employee (FERS-FRAE), and up to 5% matching contributions on retirement savings through the Thrift Savings Plan (401k equivalent). Generous accrual of paid time vacation and sick leave and 11 paid holidays per year. Commuter subsidies for public transportation to and from work.  Extensive online training options and in-person training and professional conferences, funds permitting.


Information for Applicants: 

Must be a U.S. citizen or a lawful permanent resident with authorization to work in the United States who is currently seeking U.S. citizenship or intending to become a U.S. citizen immediately after meeting the eligibility requirements.  As a condition of employment, the successful candidate is required to undergo an FBI background check.  The Federal Financial Reform Act requires direct deposit of federal wages for employees.  The United States District Court and the Probation and Pretrial Services Office requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court’s website:

Due to the volume of applications received, the Court will only communicate with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview.  Unfortunately, the Court is unable to reimburse applicants for any travel or parking costs.

The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

The Federal Judiciary is an Equal Employment Opportunity Employer


Application Process: 

Applications should be submitted to Documents must be in Microsoft Word or PDF format, and the email should reference the vacancy number. Complete applications must include the following:

1. a cover letter;

2. a resume; and

3. an application for Federal Branch Employment (visit the court’s website at to download the job application).