Manager of Financial Services
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The Manager of Financial Services is the chief financial officer of the Court. The Central District of California constitutes the largest federal judicial district with 60 judges and over 700 supporting staff, and related agencies. The Manager of Financial Services will be expected to exhibit national leadership and professional excellence. This position will report to the Chief Deputy of Administration in the United States Courthouse, located in downtown Los Angeles.
The Financial Services Manager will provide leadership, guidance, and daily oversight for approximately 25 staff members currently in three separate departments. The unit will provide budgeting, procurement, fiscal and office services to the U.S. District Court and Probation & Pretrial Services Office. This position will be responsible for the development and management of a $72 million annual operating budget, as well as annual financial disbursements of approximately $100 million and oversight of the Court’s deposit funds totaling approximately $105 million.
- Manage a Financial Services Department that is fiscally sound, uses appropriate automated solutions for maximum efficiency, and provides outstanding customer service to Judges, Court staff, other agencies, and the public.
- Manage the functions of the Financial Services Departments, which includes budget, procurement, fiscal and office services with respect to appropriated funds, as well as administration of non-appropriated funds for the Attorney Admission Fund.
- Direct, develop, and mentor staff involved in the financial services activities by establishing standards, assigning and reviewing work, evaluating performance, and handling disciplinary actions.
- Prepare financial forecasts based on spending patterns, Court needs, available funding, and funding formulas.
- Serve as the Court’s representative on nationally-mandated special projects related to financial services functions including cyclical audits, Administrative Office appropriated fund audits and annual self-assessments.
- Coordinate and monitor various local fiscal projects.
- Maintain and update established internal controls to ensure proper segregation of fiscal and procurement duties designed to prevent errors and prevent fraud.
- Maintain control over the ordering, distribution, and accountability of official forms, reports, receipts, and checks, as well as other non-monetary items placed with the Court, such as bonds, titles, and deeds.
- Make recommendations for, and implement improvements in, the interface among Court units and other agencies.
- Ensure that Judges and Court employees are kept informed of regulations and procedures issued by the Administrative Office relating to financial matters.
- Communicate clearly and effectively, both orally and in writing, to explain complex financial and budgetary concepts to individuals and groups with varying experience and backgrounds.
- Oversee the preparation of the Court’s annual budget, post allocated funds, and maintain the Court’s spending plan in a decentralized budgeting environment.
- Monitor funding allotments and associated spending, make recommendations and appropriate adjustments as required and authorized.
- Oversee purchasing activities and contract administration to ensure purchases and financial commitments follow procurement rules and regulations.
- Ensure the cost-effective delivery of office services (such as mail) while maintaining outstanding customer service.
- Perform other duties as assigned.
The ideal applicant will possess strong leadership, innovation, and organizational skills. Applicants must possess at least four years of general business experience.
In addition, the applicant must possess three years of progressively responsible experience in at least one but preferably two or more of the functional areas of administration and management: accounts payable and receivable; budgeting; procurement; and auditing.
Knowledge of and experience with federal government accounting and procurement regulations and a solid understanding of the Guide to Judiciary Policy’s requirements regarding finance, budget and procurement, are a definite plus.
Other desirable skills and experience include:
- Ability to predict and analyze problems, and to assess the practical implications of alternate solutions.
- Outstanding oral and written communication skills and the ability to present complicated financial information in a graphic, visual format for non-financial audiences.
- Routine use of Microsoft Excel and other data display platforms is expected.
- Experience with automated and web-based accounting, financial, procurement, and other payment systems.
- United States District Court employees are entitled to federal benefits such as: a defined benefit pension plan; a retirement savings plan including generous matching contributions; paid vacation and sick leave; eleven paid holidays per year; and choosing from an array of insurance plans including health, life, dental, vision, long term disability, long term care, and flexible spending programs.
- Commuter subsidies are available to employees who use public transportation to and from work.
- Extensive on-line training options. Travel for in-person training and professional conferences is available, funds permitting.
- As a condition of employment, the successful candidate is required to undergo an FBI background check.
- The successful candidate must be a U.S. citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately after meeting the eligibility requirements.
- This position is subject to mandatory electronic fund transfer (direct deposit) participation for payment of net pay.
- Expenses associated with interviews or relocation will not be reimbursed.
- The United States District Court requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court’s website: www.cacd.uscourts.gov.
HOW TO APPLY:
Application packets should be submitted by email to apply_CACD@cacd.uscourts.gov. Attached documents must be in PDF format and the email should reference the position title and Vacancy No. 23-24. Complete application packets must include the following:
- a cover letter;
- a resume; and
- an application for Federal Branch Employment (visit the court's website at www.cacd.uscourts.gov to download the job application).
Due to the volume of applications received, the Court will communicate only with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview.
The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
The Federal Judiciary is an Equal Employment Opportunity Employer