Space and Facilities Specialist

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Job Specifications
Classification Level: 
CL 26
Salary Range: 
$49,399 - $80,282
Location: 
Los Angeles
Opening Date: 
Thursday, August 3, 2017
Closing Date: 
Open until filled, with preference given to applications received by August 17, 2017
Number of Positions: 
One (temporary position ending September 30, 2018)
Vacancy Number: 
17-31
Job Type: 
Temporary
Position Overview: 

The United States District Court, Central District of California, is recruiting for the position of Space and Facilities Specialist. This position reports to the Space and Facilities Manager.  The Space and Facilities Specialist performs and coordinates administrative, technical, and professional work related to day-to-day building management issues, space planning, and space and facilities projects.

The successful candidate must have excellent customer service skills and the ability to multi-task and work under strict deadlines.  Candidate must be able to communicate effectively with persons within the Court as well as with persons outside the Court. A demonstrated ability to work harmoniously with others in a team environment is essential.

Representative Responsibilities: 

Responsibilities include, but are not limited to:

  • Monitor, coordinate and react to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, security, and space planning.
  • Respond to keycard programming requests.  Issue and test keys and keycards for court staff.
  • Prepare and set up conference rooms, courtrooms and event spaces for meetings including meetings for other agencies.
  • Assess, document, prioritize and respond to project problems.  Attend or participate in project meetings as directed by the Space and Facilities Manager.
  • Coordinate parking for Judges, employees, guests, vendors and contractors.  Submit parking authorizations to the U. S. Marshals service.
  • Provide facility and parking walkthroughs to new employees and staff in other agencies.
  • Coordinate the transfer and moving of workstations, furniture and materials.  Provide customer service assistance accommodating the schedules and availability of staff for moves and transfers.
  • Coordinate with the General Services Administration / Court Vehicle Fleet maintenance to reserve and issue use of vehicles and arrange repair, preventative maintenance and cleaning of vehicles.
  • Procurement authority and providing of information to the Finance Department for payment of reimbursable work authorizations to the General Services Administration.
  • Maintain files related to facilities management, space planning, and space and facilities projects.
  • Assist in the implementation of the judiciary inventory control system (JICS) tagging furniture inventory, inputting data into the system, and verifying accuracy of database information.
  • Performs other duties as assigned.
Skills/Qualifications: 
  • Must be a high school graduate or equivalent.
  • Must possess a valid California Driver’s license.
  • Must possess strong organizational and time management skills.
  • Ability to multi-task and work under deadlines.
  • Proficiency in keyboard and computer skills.
  • Ability to use applicable court computer applications.
  • Ability to use office equipment, carts, dollies and basic hand tools.
  • Candidates with one year of specialized experience at Classification Level 25.    

Specialized experience:

Progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.

Physical Requirements: 

Work is performed in an office setting within the district.  Occasional travel to other divisional offices or out-of-district locations may be required.  The ability to lift up to 50 pounds is required.  Work involves moving furniture and equipment.

Benefits: 
  • United States District Court employees are entitled to federal benefits such as:  a defined benefit pension plan; a retirement savings plan including generous matching contributions; paid vacation and sick leave; ten paid holidays per year; and choosing from an array of insurance plans including health, life, dental, vision, long term disability, long term care, and flexible spending programs.
  • Commuter subsidies are available to employees who utilize public transportation to and from work.
  • Extensive on-line training options. Travel for in-person training and professional conferences is available, funds permitting.
  • Federal court employees can pursue an on-line certificate and degree programs in judicial administration through Michigan State University, partially subsidized, funds permitting.
Information for Applicants: 
  • As a condition of employment, the successful candidate is required to undergo an FBI background check. 
  • The successful candidate must be a U.S. citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately after meeting the eligibility requirements.
  • This position is subject to mandatory electronic fund transfer (direct deposit) participation for payment of net pay.
  • Expenses associated with interviews or relocation will not be reimbursed.
  • The United States District Court requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court’s website:  www.cacd.uscourts.gov.

HOW TO APPLY

Applications should be submitted to apply_CACD@cacd.uscourts.gov.  Documents must be in Word, or PDF format, and the email should reference Vacancy No. 17-31.  Complete applications must include the following:

  1.  a cover letter;
  2.  a resume; and
  3.  an application for Federal Branch Employment (please visit the Court’s website at www.cacd.uscourts.gov to download the application form).

Due to the volume of applications received, the Court will communicate only with those individuals who will be interviewed.  Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview.

The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

The Federal Judiciary is an Equal Employment Opportunity Employer.