Coronavirus (COVID-19) Guidance

Generalist Clerk - Intake

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Job Specifications
Classification Level: 
CL 24
Salary Range: 
$44,187 - $71,834
Los Angeles
Opening Date: 
Thursday, November 18, 2021
Closing Date: 
Open until filled, preference given to applications received by December 2, 2021
Number of Positions: 
One or more
Vacancy Number: 
Job Type: 
Full Time
Position Overview: 

The United States District Court and the Probation and Pretrial Services Office is recruiting for a well-organized, detail-oriented individual who possesses exceptional interpersonal and customer service skills and enjoys working with the public. This position reports to the Case Processing Supervisor. 

Representative Responsibilities: 
  • Receives and reviews incoming documents to determine conformity to appropriate rules, practices and/or court requirements.
  • Files documents meeting requirements.
  • Calendars criminal matters on the criminal duty calendar and procures deputy federal public defenders and CJA attorneys for appointment by the duty magistrate judge.
  • Performs quality control on criminal documents.
  • Prepares bonds for approval by verifying that all bond conditions set have been satisfied.
  • Routes documents to proper offices or persons.
  • Receives, reviews and processes case related mail.
  • Performs assignment of case numbers and judges.
  • Performs cashier duties.
  • Acts as receptionist and furnishes information to a wide variety of people within and outside the court.
  • Scans documents, maintains quality control of scanned documents, and verifies that documents have been docketed to the correct case.
  • Assists the public with case information, archive information and the use of public terminals.
  • Requests case files and documents from archive facilities.
  • Retrieves case files for the public, court staff, 9th Circuit Court of Appeals and federal agencies.
  • Tracks case files, sealed documents, special handling documents, and transcripts in the Records Management System.
  • Organizes and processes case files returned by the 9th Circuit Court of Appeals.
  • Processes archive returns, including preparing archive return pallets; boxing files; updating spreadsheets; scheduling pick-ups and coordinating parking; transporting pallets to loading dock.
  • Reviews, performs research and responds to inquiries and request from judges; judicial staff; clerk’s office staff; other agencies; prisoners; or the public in written or oral format.
  • Prepares exemplifications, certified and non-certified copies, apostilles and certificates of search.
  • Performs docketing.
  • Updates the Records Management System (RMS).
  • Prepares court-generated documents for mailing.
  • Reviews print logs of court-generated documents for mailing; notifies appropriate parties of any discrepancies or errors and resolves accordingly.
  • Verifies printed court-generated document packages for completeness and enters verifications onto print logs.
  • Maintains and returns deeds of trust.
  • Creates and maintains spread sheets using Excel.
  • Performs other duties as assigned.


  • Applicant must have a high school diploma or equivalent and one year of specialized experience equivalent to work at a CL 23.


  • Two years of general clerical or administrative work experience. Direct work experience (specialized experience) related to the processing of legal documents such as in a law office, a court in judicial system or financial institution is highly desirable.
  • Ability to manage multiple tasks.
  • Excellent verbal and written communication skills.
  • Dependability, reliability and good organization skills a must.
  • Typing 45 wpm preferred.
  • College degree preferred.
Physical Requirements: 

The position requires lifting and moving moderately heavy items.  The selected candidate must be able to bend, pull, push and lift up to 40 pounds, stoop, reach, walk and/or stand for extended period, with or without accommodation.

  • United States District Court and the Probation and Pretrial Services Office employees are entitled to federal benefits such as:  a defined benefit pension plan; a retirement savings plan including generous matching contributions; paid vacation and sick leave; eleven paid holidays per year; and choosing from an array of insurance plans including health, life, dental, vision, long term disability, long term care, and flexible spending programs.
  • Commuter subsidies are available to employees who use public transportation to and from work.
  • Extensive on-line training options. Travel for in-person training and professional conferences is available, funds permitting.
Information for Applicants: 
  • As a condition of employment, the successful candidate is required to undergo an FBI background check. 
  • The successful candidate must be a U.S. citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately after meeting the eligibility requirements.
  • This position is subject to mandatory electronic fund transfer (direct deposit) participation for payment of net pay.
  • Expenses associated with interviews or relocation will not be reimbursed.
  • The United States District Court requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court’s website:
  • Proof of COVID-19 vaccination will be requested of the candidate selected for this position.


For priority consideration, applications should be submitted by email to  Attached documents must be in PDF format and the email should reference the position title and Vacancy No. 22-10.  Complete application packets must include the following:

  1. a cover letter;
  2. a resume; and
  3. an application for Federal Branch Employment (visit the court’s website at to download the job application).

Due to the volume of applications received, the Court will communicate only with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview.

The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

The Federal Judiciary is an Equal Employment Opportunity Employer