Technical CM/ECF Related Questions
How do I attach a document to an entry?
During the e-filing process, an option to select the pdf document screen will appear.
Click on the browse button and locate the folder on your computer system where the PDF document has been saved. Then you will select the name of the document or pleading to be e-filed and double click on the image file or click on open. The file path to the document appears in the box where it says file name. If you do not have any additional attachments to the main document click on the ‘Next’ button.
If you have additional documents to attach to the main document,
Click the "Yes" on the radial button where it states: "Attachments to Document:" if there are additional attachments to be added and click on ‘Next' to proceed to the next screen.
Steps to proceed after selecting "Yes" to additional attachments to the main document.
Select the "Browse" button to search for the file name of the document to be attached, in the same manner as outlined for the main document.
In the field for category type, select the drop down arrow and the system will open a pull down screen. From the selections in the menu, select the type of attachment (e.g.: appendix, exhibit, etc.) If none of the selections apply, do not select anything in the drop down menu.
It is important to describe the attachment, click in the description box and type a description of the attachment. Click on the "Add to List" button. This is important because the description will appear in the docket text and when looking at the separate attachments. This enables the Court and counsel to know exactly what the attachment is, i.e. Motion for Summary Judgment pages 25-50, Exhibts 2-10, etc. If the description is not there, only (Attachments:) 1, 2, 3, 4, etc. will display on the docket entry and in the attachment list causing extra time to try to figure out what each attachment is. This can be confusing to the Court and counsel.
The system will add the selected document as an attachment to the document. The file name of each new attachment will appear in the window next to the Add to List button. Once all attachments have been added to the attachment window, select the next button to proceed to the next screen.
What is the procedure for requesting the addition or modification of a secondary e-mail address associated with their individual attorney record?
Attorneys or their authorized representative may add secondary e-mail addresses to his/her user record by logging into CM/ECF, selecting Utilities (on the blue menu bar), Maintain Your E-Mail Address and adding secondary e-mail addresses. The Court encourages attorneys to not add more than two secondary e-mail addresses.
What is an attachment or file attachment ?
If you are attaching a document within CM/ECF, an attachment is the document or documents prepared for electronic filing. It may be the main document or documents to be electronically filed along with the main document to complete the filing making one complete e-filed document. During e-filing a browse button allows the filer to browse to the document to be electronically attached to the docket entry. Example: a stipulation is attached during e-filing as the main document, the proposed order is "attached" as an additional attachment to the stipulation. A Motion is the main document and attached as the main document, a declaration, exhibit, appendix, proposed order are "attached" as additional attachments to the motion.
If the document is a generic document, not to be e-filed in CM/ECF,
Attachments or file attachments are documents that are attached to a message as an enclosure. It sends a duplicate copy of the original file to a recipient/ receiver. The file can be of any format and can be opened by the recipient/receiver if that person has the appropriate software to view the attached file.
Do attorneys have access to personally change or add secondary e-mail addresses?
Yes, attorneys have access to Maintain Your Address, Maintain Your E-Mail and Maintain Your Login. According to Local Rule 83.2-4, the changes must be made within 5 days of the actual change and attorneys still have the obligation of serving notice of any change on opposing counsel or co-counsel in all effected cases.
The Court encourages counsel to make the changes immediately in the CM/ECF system to avoid any disruption of service of the Notices of Electronic Filing.
How can I print a notice of electronic filing?
Login to CM/ECF, then click on Reports; select the option that says Docket Sheet. Enter the case number for the case and make sure that the box that says " Include links to notices of electronic filing" is checked. Click on Run Report, select the radio button (round silver ball) next to the docket entry for which you wish to print the notice of electronic filing . When the Notice of Electronic Filing displays then click File and Print to print the NEF.
Does the Court allow an attorney registering for ECF training to include a "secondary email address"? If so, how many secondary e-mail addresses are permitted?
Yes, After an attorney has registered and is an ECF user, the attorney may add secondary e-mail addresses to his/her user record by logging into CM/ECF, selecting Utilities (on the blue menu bar), Maintain Your E-Mail Address and adding secondary e-mail addresses. The Court encourages attorneys to not add more than two secondary e-mail addresses.
A document was filed in error, how can it be removed from the docket?
No changes can be made to the official docket without judical authority.
A Notice of Errata will need to be filed indicating the previous filing was made in error and link the Errata notice to the document which was incorrectly filed. Then re-file the document(s) as "Amended" or "Corrected".