Space and Facilities Specialist
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The United States District Court and the Probation and Pretrial Services Office is recruiting for the position of Space and Facilities Specialist. Reporting to the Space and Facilities Manager, this role encompasses a wide array of responsibilities, including administrative, technical, and professional tasks that are crucial not only for day-to-day building management but also for ensuring our emergency preparedness protocols are robust and effective.
The successful candidate must have excellent customer service skills and the ability to multi-task and work under strict deadlines. Candidate must be able to communicate effectively with persons within the Court as well as with persons outside the Court. A demonstrated ability to work harmoniously with others in a team environment is essential.
Responsibilities include, but are not limited to:
Emergency Preparedness and Safety:
- Develop and maintain emergency response plans for the courthouse and its facilities, ensuring compliance with federal safety regulations.
- Conduct regular safety inspections and assessments of the courthouse premises to identify potential hazards and security vulnerabilities.
- Collaborate with the emergency and law enforcement authorities to establish emergency evacuation procedures and conduct periodic drills.
- Provide safety training to court staff and ensure they are well-informed about emergency protocols.
- Act as the liaison with law enforcement agencies and first responders during emergency situations, providing necessary information and assistance.
- Maintain an updated inventory of safety equipment, including first aid kits, fire extinguishers, and emergency supplies, and coordinate their maintenance and replenishment.
Facilities Management and Maintenance:
- Monitor, coordinate, and react to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, security, and space planning.
- Coordinate parking for Judges, employees, guests, vendors, and contractors. Submit parking authorizations to the U.S. Marshals Service.
- Provide facility and parking walkthroughs to new employees and staff from other agencies to familiarize them with safety and security procedures.
- Prepare and set up conference rooms, courtrooms, and event spaces for meetings, including meetings for other agencies.
- Coordinate the transfer and moving of workstations, furniture, and materials, ensuring safety protocols are followed.
- Maintain files related to facilities management, space planning, and space and facilities projects.
- Assist in the implementation of the judiciary inventory control system (JICS) by tagging furniture inventory, inputting data into the system, and verifying accuracy of database information.
- Respond to keycard programming requests. Issue and test keys and keycards for court staff.
- Assist in the development and implementation of security protocols and access control measures to safeguard the courthouse and its occupants.
- Coordinate with the General Services Administration/Court Vehicle Fleet maintenance to reserve and issue the use of vehicles and arrange for repair, preventative maintenance, and cleaning of vehicles.
- Manage procurement authority and provide information to the Finance Department for payment of reimbursable work authorizations to the General Services Administration.
Other Duties
- Assess, document, prioritize, and respond to project problems. Attend or participate in project meetings as directed by the Space and Facilities Manager.
- Perform other duties as assigned.
- Must be a high school graduate or equivalent.
- Must possess a valid California Driver’s license.
- Must possess strong organizational and time management skills.
- Ability to multi-task and work under deadlines.
- Proficiency in keyboard and computer skills.
- Ability to use applicable court computer applications.
- Ability to use office equipment, carts, dollies and basic hand tools.
- Candidates with one year of specialized experience at Classification Level 25.
Specialized experience:
Progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.
Work is performed in an office setting within the district. Occasional travel to other divisional offices or out-of-district locations may be required. The ability to lift up to 50 pounds is required. Work involves moving furniture and equipment.
- United States District Court and the Probation and Pretrial Services Office employees are entitled to federal benefits such as: A defined benefit pension plan; a retirement savings plan including generous matching contributions; paid vacation and sick leave; ten paid holidays per year; and choosing from an array of insurance plans including health, life, dental, vision, long term disability, long term care, and flexible spending programs.
- Commuter subsidies are available to employees who utilize public transportation to and from work.
- Extensive on-line training options. Travel for in-person training and professional conferences is available, funds permitting.
- Federal court employees can pursue an on-line certificate and degree programs in judicial administration through Michigan State University, partially subsidized, funds permitting.
- As a condition of employment, the successful candidate is required to undergo an FBI background check.
- The successful candidate must be a U.S. citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately after meeting the eligibility requirements.
- This position is subject to mandatory electronic fund transfer (direct deposit) participation for payment of net pay.
- Expenses associated with interviews or relocation will not be reimbursed.
- The United States District Court requires employees to adhere to the Code of Conduct for Federal Judicial Employees, which is available on the Court’s website: www.cacd.uscourts.gov.
Due to the volume of applications received, the Court will communicate only with those individuals who will be interviewed. Applicants scheduled to interview should advise the Human Resources staff if any accommodation will be necessary to interview.
The Court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
The Federal Judiciary is an Equal Employment Opportunity Employer.
HOW TO APPLY
Applications should be submitted to apply_CACD@cacd.uscourts.gov. Documents must be in Word, or PDF format, and the email should reference Vacancy No. 23-50. Complete applications must include the following:
1. a cover letter;
2. a resume; and
3. an application for Federal Branch Employment (please visit the Court’s website at www.cacd.uscourts.gov to download the application form).